Too much Chase. Not enough Status.

It’s Friday. You’ve finally got your status report over the line and out to your client. It’s been painful. Again. You’ve had to beat your team-mates into update submission. Again. This week, I asked my network what they hated most about status reporting. 

Too much Chase. Not enough Status.

It’s Friday. You’ve finally got your status report over the line and out to your client.

It’s been painful. Again.

You’ve had to beat your team-mates into update submission. Again.

You don’t really want to go back and count the hours it’s taken to get it completed because it’ll make you sob into your Friday night drink. Again.

This week, I asked my network what they hated most about status reporting. 

Getting the wording right came a plucky second place - but chasing updates stormed to the win.

So what can be done to make the whole thing less painful?

The 10 to 2 minute challenge

Yes, getting the status report out to the client is ‘everyone’s responsibility’. But put that to one side for a minute.

Instead, challenge yourself - what can I do so that whoever needs to update the report can do it in 2 minutes, not the 10 it typically takes today.

At statusflow.io we’ve been speaking to people about what would enable them to complete their status report updates in 2 minutes. And here are the main three things we’ve heard back so far:

  • Reduce how much thinking I need to do. Sending me an email saying ‘can you update your part of the report’ feels like a lot of effort. I can’t remember what my parts are, I don’t know if that means updating 10 things or 1 - so I’ll assume it’s worse than it is. If someone or something could tell me exactly what I needed to update I’d probably just do it there and then.
  • Take me where I need to go. Even though we use the same status report format each time, I still have to look through the whole thing to find the bit that I’m meant to update. I just want to go to exactly the part I need to add or update.
  • Be routine. Every week the ask to update comes on a different day or at a different time. Can we agree a time that works at the start of the project - like just after a stand up, or as when I’m commuting in - and get a reminder at the same time every week.

Take the pain out of updating for the updater and you might just get to the pub that little bit earlier next Friday.

P.s. We’re now open for pre-registration. For everyone that signs up before launch you'll get 50% off and  our gold plated onboarding where we build out your first reporting template for you to make your life just that little bit easier.

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